Information for Entrants
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Call for Entries
Have you or your company produced technical communication products that you think are worthy of awards? Would you like your work to be recognized by your peers? This call for entries is your invitation to participate in the Washington, DC – Baltimore (WDCB) chapter's Summit Competition for Technical Communication.
Who is Eligible to Enter?
Anyone is eligible to submit entries. You do not have to be a member of STC. You can be a student or a professional. You may enter work as an individual or on behalf of a colleague or member of your department.
What Can Be Entered?
Entries are accepted providing all restrictions are met. The restrictions are listed in the Entry rules.
How Is the Competition Structured?
STC's International Summit Awards Competition recognizes and encourages excellence in online communication and technical publications. STC offers two levels of competition. Our chapter competition receives entries from DC, Maryland, and Virginia, as well as from other states and from other countries. Washington, DC and Baltimore metropolitan area experts and some remote online judges gather to evaluate the entries in the competition. The judges provide written feedback on the strengths or weaknesses of each entry with reference to a standard in each category. The judges make recommendations that you may apply to future endeavors. Many entrants regard this feedback as a valuable part of their participation.
The STC WDCB Summit Competition for Technical Communication is the first level of competition. The Society's (international) competition is the final level of competition.
What's New This Year?
Changes to Categories
New subcategories have been added to some categories and subcategory descriptions have been updated.
Changes for International Entries
All Distinguished-award level winners in the WDCB competition will be sent to the STC International Summit Awards (ISA) competition by the chapter. We have raised our entry fees to better cover the cost of submission to the ISA. The competition manager will ensure that these entries get sent on.
Note: Winners of the Excellence-level award may send their entries on to the ISA, but will need to fill out the paperwork and pay the fees themselves. If you think your entry to our competition is capable of going to the international level, be sure to reserve an additional four (4) copies of your entry to send to the international competition in the Spring.
Entries that are submitted to the STC International Summit Awards must:
- Adhere to the STC International Summit Awards guidelines.
- Be submitted using the online STC International Summit Awards Submission Form.
Entries that are received at the STC Office will be disqualified.
Entries received without a completed STC ISA submission form will be disqualified.
For the International Summit Awards (ISA) rules and guidelines, download the PDF for the STC ISA General Information and Rules.
What Awards Are Given?
Three levels of recognition are awarded in each competition category. These awards, in descending order, are
- Distinguished Technical Communication (DTC)
These awards do not represent first, second, or third places, but instead are levels of accomplishment with reference to a standard in each category.
One Best of Show award is presented for the entire competition. WDCB winners of the DTC and Excellence awards qualify to continue on to STC's International Summit Awards Competition. (There are additional entry fees for STC's International Summit Awards Competition.)
To be eligible for entry into the International Summit Awards (ISA), an entry must win a Distinguished Technical Communication (DTC) or an Excellence award in a local competition. At the international level, the awards structure is the same as at the local level.
If your entry wins a chapter-level award, you will receive up to three (3) free award certificates, one for each contributor for the entry. If your entry receives Best of Show, you will receive a free engraved memento and up to three (3) free award certificates.
If there are more than 3 contributors, be sure you download and submit the Additional Contributors form (.doc) form with your entry. The additional contributors will be listed in the Awards Ceremony program. You may order additional certificates and engraved mementos for them. Order forms and prices are available from the About the Competition Awards page.
All winners may display the appropriate Winner or Best of Show badge to identify your entry as award-winning. For details, see STC WDCB Competition Award Badges. International winners at all levels are eligible to display an official STC International Ribbon identifying the entry as an international competition winner.
How Will I Be Notified?
All entries are acknowledged. Whether you win an award or not, you will receive the judges' evaluations of your entry. Note: While we strive to provide three judge's evaluations to all entrants, we cannot guarantee that each entry will receive three evaluations.
Winners in the local competition will be notified by email mid December 2017. Award certificates will be presented at the chapter's Competition Awards Celebration Thursday, 16 March 2017. Winners who cannot attend the Awards Celebration will receive their certificates by mail.
Winners in the International Summit Awards (ISA) will be notified before the Society's 64th Annual Conference Technical Communication Summit to be held 7-10 May 2017 at Gaylord National Resort in National Harbor, Maryland. ISA Distinguished award winners will be displayed at the Summit. ISA Best of Show recipients will be honored on stage during the Summit Honors Reception. All winners will be listed in the June issue of the Intercom.
Will My Entry Be Returned?
Your entry will not be returned to you unless you make special arrangements with the entries manager and provide adequate and prepaid packaging when you submit your entry.